Virtual Assistant Job at Better Talent, Swedesboro, NJ

QnZoZTRLMzRrUFllc203Z1BQckU3OGpDQlE9PQ==
  • Better Talent
  • Swedesboro, NJ

Job Description

 

COMPANY OVERVIEW:

My Therapy Connection™ is a growing, multi-site private mental health practice based in South Jersey, providing high-quality, compassionate care to individuals, couples, and families. We are a private-pay, faith-informed practice known for our warmth, professionalism, and excellence in clinical care.

In addition to the therapy practice, our founder also runs Master Your Life—a coaching and personal development company that helps professionals gain clarity, build meaningful goals, and live with purpose. We value trust, transparency, and teamwork—and we’re building a company culture that supports not just our clients, but the people who keep our operations running smoothly behind the scenes.

POSITION SUMMARY:

We are seeking a highly organized and reliable part-time Virtual Assistant to support the day-to-day operations of our therapy practice. This remote role will play a key part in ensuring smooth administrative workflows by managing emails, scheduling appointments, supporting client communication, and performing light bookkeeping tasks. The ideal candidate is detail-oriented, professional, and comfortable working independently in a confidential and compassionate environment. This role requires excellent communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

RESPONSIBILITIES:

  • Manage and organize the therapist’s email inbox, ensuring timely responses and flagging important communications
  • Schedule and confirm client appointments, send reminders, and reschedule sessions as needed
  • Maintain accurate and up-to-date client records in scheduling and billing systems
  • Perform light bookkeeping tasks, such as recording transactions, reconciling invoices, and preparing basic financial summaries
  • Communicate with clients in a warm, professional, and confidential manner via phone, email, or messaging platforms
  • Coordinate with third-party services (e.g., billing platforms, insurance portals) as necessary
  • Monitor and restock virtual office supplies or digital resources, when applicable
  • Support general administrative tasks and help streamline office operations
  • Uphold strict confidentiality and compliance with HIPAA and other privacy regulations

QUALIFICATIONS:

  • 2+ years of experience as a virtual assistant, administrative assistant, or in a similar support role
  • Preferred familiarity with mental health, healthcare, or confidential client-facing environments
  • Basic bookkeeping knowledge; experience with tools like QuickBooks or similar is a plus
  • Proficiency in Google Workspace (Gmail, Calendar, Drive) and comfort learning new software systems (e.g., scheduling or EHR platforms)
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage time effectively, prioritize tasks, and work independently
  • Demonstrated ability to handle confidential information with professionalism and care
  • High school diploma or equivalent required; relevant coursework or certification in administration or bookkeeping is a plus

COMPENSATION & BENEFITS:

Hourly Rate: $20 hourly

Job Tags

Remote job, Hourly pay, Part time, Private practice, Work at office,

Similar Jobs

Connection

Sr. Cisco Network Engineer Job at Connection

Sr. Cisco Network EngineerElegant solutions to sophisticated problems. Thats what you deliver. Surround yourself with the team, resources, and support you need to design and build world-class IT solutions.United StatesCONNECTIONAt Connection, our purpose is simple... 

Providence

CNA - Medical Oncology Job at Providence

 ...Description CNA - Medical Oncology, Providence Holy Family Hospital, Spokane WA Providence is offering a $5,000 hiring bonus...  ..., physician groups and clinics, numerous outreach programs, and hospice and home care. Providence is proud to be an Equal... 

Mohawk Valley Health System

Medical Records Coder II - Full Time - Days Job at Mohawk Valley Health System

 ...procedures Mentor new staff Perform other duties as required. Education/Experience Requirements REQUIRED: AS in Health Information Management, a related degree or equivalent experience RHIA, RHIT, CCS, CCA, CPC, CIC Certification Knowledge of EMR, Coding... 

Opusing Corporation

Materials & Process Engineer / Materials Engineer Job at Opusing Corporation

 ...Job Description Job Description Producibility Engineer - Materials & Process Engineering Assignment Duration : 6 Months Contract (Possible Extension) Shift Time: 1st Shift Job Description Design Documentation generation and review Electronics Materials... 

Nuvu Pro

Remote Data Entry Clerk Job at Nuvu Pro

 ...looking for team members who are reliable, detail-oriented, and ready to grow in a flexible remote work environment. Position Summary: We are seeking a Remote Data Entry Clerk to accurately input, update, and manage data across our internal systems. The ideal candidate...