Job Description

As the Executive Administrative Assistant, you will provide dependable, high-quality administrative support to the Executive Leadership with a full range of administrative duties. You will work with minimal supervision in a fast-paced environment, exercise judgment in prioritising work and maintain a high level of confidentiality and discretion. You will also create and maintain specialised reports, presentations, records and files required in connection with departmental work processes.

About the Role

What will you do?

Responsibilities

• Provide full administrative support, including full schedule management and organising all internal and external meetings.
• Provide extensive calendar management, anticipating needs and proactively and effectively managing the team's time accordingly.
• Help ensure requests are responded to promptly, using best judgment to assist and make decisions without supervision when applicable.
• Plan and coordinate external-facing meetings, including outside vendors, external officials, and other senior leaders across multiple industries.
• Build PowerPoint presentations and Excel spreadsheets for various members of the team.
• Ensure timely expense reporting in compliance with organisational policies.
• Coordinate travel arrangements (both domestic and international), manage itineraries, book flights, hotels, visas, ground transportation and restaurants.

Qualifications

• Minimum 7 years' experience as an Administrative Assistant to senior-level leadership, preferably in a global set-up.

Required Skills

• Demonstrated ability to manage multiple deadlines simultaneously, while keeping organised, efficient, positive and focused.
• Proven track record of interpersonal effectiveness with excellent organisational skills and attention to detail.
• Desire to proactively partner with Administrative Assistant peers for efficiency and effectiveness in supporting senior-level individuals.
• Drive to provide best-in-class support to leaders, enabling their success and the success of the team/company.
• Strong working knowledge of Microsoft PowerPoint; experience creating, editing, and formatting extensive presentations.
• Demonstrated ability to manage multiple projects and tasks with advanced knowledge of Microsoft Office products-Excel, Outlook, etc.
• Excellent communication skills with strong written and verbal expertise.

Equal Opportunity Statement

We are committed to diversity and inclusivity.

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